Compare Offsite Records Storage and Offsite Document Storage Services

Storing records offsite frees up valuable office space and protects the integrity of the documents. An offsite document storage facility costs less per square foot than office space, so working with an offsite storage service lets you reduce the amount of higher cost space you use or make that space more appealing to employees or customers. A plan for managing document storage identifies the documents that are unlikely to be accessed often, if at all, and arranges for them to be relocated offsite. For instance, some documents are accessed very frequently when a transaction (e.g., a loan, a legal case, etc.) is active. But once the transaction is completed, the record is simply archived. Document storage solutions can be more secure than onsite storage. It can be very hard to limit access to filing cabinets or records rooms, but offsite document storage providers prevent unauthorized access to their facilities. These buildings are often climate-controlled for long-term document preservation. Offsite document storage providers securely transport documents at the interval you decide and retrieve them on demand.

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