There are many factors to consider when managing your active files. These include secure storage, organization, and scheduled destruction of your records once they are no longer needed. Records Management Centers, sometimes referred to as Commercial Records Centers, can readily assist in information management, digital imaging, electronic media storage, and secure shredding of information. Proper document management ensures compliance with management and destruction laws and can protect your business and clients. Partnering with companies that provide active file management services helps mitigate and transfer risks associated with records retention, and their expertise can help you optimize your record keeping policies.
Document management systems take your existing files and archive them by way of indexing, labeling or creating a tailored database to fit company needs. Relocating your file room to a secure off-site facility frees up valuable office space while allowing you to quickly retrieve and access your files upon request. With active file management you can have reliable access to files on a 24/7 basis, unlimited storage capacity, and be assured your information is protected by established verification processes. Storage requirements vary by industry and facilities can range from light security warehouses to temperature controlled, maximum security vaults. Typically documents are stored in box files or cartons on high-density shelving systems.
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- Service(s) Provided: Boxing or reboxing records; Records Indexing and labeling; Relocating your file room; Creating or updating a database to improve file tracking
- Service Availability: Select Areas of Northern Calfiornia
- Service(s) Provided: Physical records storage; File completion verification; Drop filing and versioning; Scheduled deliveries of physical records; Document conversion; Hosted archiving of electronic records; Diverse options for delivery of electronic versions
of documents
- Service Availability: Over 1,100 facilities
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- Service(s) Provided: Consulting Services for Document Management
- Service Availability: United States and Canada
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- Service(s) Provided: Policy and procedure development; Organizational guidance; Retention schedule development
- Service Availability: United States and Canada
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- Service(s) Provided: Migration from active to inactive status; Indexing; Inventory clean-ups; Pack and prep; Backfile scanning; Onsite/offsite audits; Purging; Secure disposal
- Service Availability: United States and Canada
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- Service(s) Provided: Records Center Management; Records Compliance Service; On-Site Operation Optimization
- Service Availability: Inquire
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